HOW-TO:Add Printer to Windows 11 Workstation

Depending on policy, this may require administrator access to your system.

To add a printer to a Windows 11 workstation, follow these steps:

Add a Printer Using Windows Settings:

1. Open Settings:

   • Press Windows + I to open the Settings app.

   • Alternatively, you can click on the Start menu and select Settings.

2. Navigate to Devices:

   • In the Settings window, click on Bluetooth & devices from the left-hand sidebar.

3. Add a Printer or Scanner:

   • Click on Printers & scanners.

   • Click the Add device button next to “Add a printer or scanner”.

4. Search for Printers:

   • Windows will start searching for available printers. Make sure your printer is turned on and connected to the same network as your workstation, or connected via USB.

5. Select Your Printer:

   • Once your printer appears in the list, click on it and follow the on-screen instructions to complete the installation.

   • If your printer doesn’t appear, click on The printer that I want isn't listed and follow the additional steps to manually add your printer.

Add a Printer Using Control Panel:

1. Open Control Panel:

   • Press Windows + R to open the Run dialog box.

   • Type control and press Enter to open the Control Panel.

2. Navigate to Devices and Printers:

   • In the Control Panel, click on Hardware and Sound.

   • Click on Devices and Printers.

3. Add a Printer:

   • Click on Add a printer at the top of the window.

   • Windows will search for available printers. Follow the on-screen instructions to add your printer.

Manually Add a Printer:

1. Open Printer Settings:

   • Go to Settings > Bluetooth & devices > Printers & scanners.

   • Click on Add device, then select The printer that I want isn't listed.

2. Add a Printer Using TCP/IP Address or Hostname:

   • Select Add a printer using a TCP/IP address or hostname and click Next.

   • Enter the printer’s IP address or hostname and click Next.

   • Follow the on-screen instructions to complete the installation.

Install Printer Drivers:

• If Windows does not automatically install the printer drivers, you may need to download them from the printer manufacturer’s website.

• Go to the manufacturer’s support page, find your printer model, download the appropriate drivers for Windows 11, and install them.

Troubleshooting:

• Check Connections: Ensure your printer is properly connected to your computer or network.

• Restart Devices: Restart both your printer and computer.

• Update Windows: Make sure your Windows 11 is up to date.

• Firewall/Antivirus Settings: Ensure your firewall or antivirus is not blocking the printer.

If you encounter any specific issues or need further assistance, feel free to ask!